Nine Easy Arguments For Bringing The Rest of Your Company to Flow

How to get your team to switch to a project management tool that actually works for your company.


You’re frustrated.

You like to think that you take projects seriously, and that you’re a professional at what you do. But it doesn’t feel that way, because your small company’s project management system is a mess. It’s a mess because no one uses it.

No one ever knows what’s going on. It reminds you a little bit too much of that student club you were part of back in university. 

You’ve tried convincing people that it’s time to switch to something more powerful, but it’s hard to get people to switch to anything else. One week some people in the office are trying out a new system, and the next week they’ve all left, because if everyone isn’t using the new system, no one is. 

But then one day, you spot something different: 

Flow.

A happy middle ground between what you’re doing right now, and an expensive enterprise project management system. Within minutes you know that Flow is going to be the software that finally gets your team on the same page.

But you rein in your enthusiasm. You think about all the previous failed experiments. You’ve learned from experience that if this is going to work, you’re going to need everyone to buy in. You have one chance to get this right: you need a game plan, and you need talking points.

Here they are:

1. “We need something more powerful than what we have right now.”

Get real with your team. Tell them what they’re already thinking: that your project management system is a mess, that crucial information is constantly getting lost or buried, that people are confused about expectations and outcomes all the time, that it all feels amateurish and unprofessional, and that it’s making all of you miserable.

Tell them the company needs something that reflects the fact that you all take your work seriously. That effectively organizes and communicates tasks, and lets you see a project through from beginning to end without interruption.


2. “We don’t need anything complicated either.”

At this point, you’re all on the same page about what the problem is, but maybe your team is a bit skeptical. You’ve tried implementing new systems and processes before. And you know what, people are right to be skeptical! Most project management systems are complicated and taxing and completely worth the disdain they elicit. But you have something different. 

You have Flow.

Flow has just enough of what you need to get your act together, project management-wise, but none of the stuff that makes enterprise project management systems scary. It has everything you need and nothing you don’t.


3. “What we need is Flow. Here, take five minutes to look at Flow.”

Because it’s beautiful and professional looking, and because it inspires confidence and respect in all who see it! (Flow’s world-class design team has a history of creating beautiful things for clients like Apple, Slack, TED, and Starbucks, so this makes sense.)

The moment you show your coworkers Flow, they will start to understand that Flow is something that will take minutes to start using, rather than weeks.


4. “Yes, Flow looks simple, but that doesn’t mean it isn’t powerful.”

Flow looks extremely straightforward and beautiful. But that’s just a trick of design. 

Flow is actually very powerful—more powerful than basic task management apps like Trello and the rats nest of spreadsheets and email chains you’re currently using.

The fact is that Flow has a lot of tricks up its sleeve. Here are just some of them:

      • Quickly and easily organize your teams around multiple projects
      • View tasks as lists, kanban cards, or on the calendar to plan out exactly what needs to get done by who, in what order, and when
      • Stay on top of projects and avoid the Information Fire Hose problem with simple reporting and a Catch Up dashboard designed to make you worry less about what your team members are doing, rather than more
      • Delegate work with powerful Tasks & Subtasks. Set due dates, write notes, share related files, keep conversation on task with comments, subscribe stakeholders, and more
      • Never lose track of anything ever again with powerful search and filtering controls
      • Link Flow to Slack to get automatic updates on project activity, and easily create tasks using  /flow commands


5. “If we start using Flow, it will mean I can bother everyone less.”

Your biggest problem as a manager is figuring out who exactly is working on what without micromanaging or bothering your team members.

Flow solves this problem by letting you track how projects are going, what team members are working on, and what they’ll be working on next with a single glance. Tell your team that Flow will mean fewer terrible, mind-numbing meetings about nothing. Everyone should be pretty excited about Flow now.


6. “The only way this is going to work is if we all get on board.”

You’ve seen what happens when people are spread across a dozen different workflows and platforms. The only way you can get rid of the cacophony and noise and cross-communication is to put everything in one place, and for everyone to speak the same language when it comes to projects.


7. “Trust me, Flow is the real deal.”

Every day, thousands of teams around the world rely on Flow, from small businesses, agencies and fast-growing startups, all the way to larger, global organizations like Build.com. Flow is perfect for small to medium-sized organizations, but its so powerful that even the big dogs use it.


8. “Flow is going to do everything in its power to make us happy.”

Flow has one mission: to keep its users happy. Flow’s biggest nightmare is an unhappy user. 

Larger enterprise software companies might be able to get away with cutting corners, but not Flow. Whether it’s through world-class support, or simply making sure that everything always works smoothly, you can be confident in knowing that Flow will never leave you behind.


9. “They keep making it better.”

Good software is never complete, and Flow is no exception. The team behind Flow is wholly focused on improving the product to better solve the problems teams like yours face at work every day. But, they don’t add features willy-nilly. Every new feature is built to solve a real problem.

But don’t take our word for it. Our Feedback Forum is one of our main customer communication hubs, and it also happens to be what helps us decide what we’ll build next.

Alright. You got this. You’re ready. You’ve done the homework and you’re confident that you can guide your company into a brave new world of teamwork and organization.

Do you want your team to be more productive?

Join over 100,000 subscribers and get our best articles on productivity and teamwork, delivered straight to your inbox.

You're subscribed!