Use Zapier to Automate Task Creation in Flow

By Cyrus on September 8, 2014

Zapier is a service that connects apps together. You can automate task creation in Flow using Zapier - and, in doing so, you can cut out repetitive work. How? By setting up Task Creation Rules that run in the background.

Here’s what to do.

In Zapier, choose your trigger, and then choose your action to Send Email. You’ll send the emails to, as you see here.

First, choose to send an email as your resulting action (to create a Flow task).

If you’re using Flow with a Gmail...

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Create Flow Tasks from Your Inbox

By Jessie on September 8, 2014

You can create a task in Flow just by emailing the task to

So let’s say someone sends you an email about a task you or your team should work on. Instead of opening a new tab and going to Flow to create the task, you would simply:

  1. Hit ‘forward’ on the email
  2. Enter in the "To" field
  3. Edit the subject line so it describes the task you want to add to Flow

The subject line becomes the task. So, in the subject line, enter the @name of the person you want...

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Which Day of the Week Is Least Productive?

By Cyrus on July 21, 2014

Studies like this show that Tuesday is the most productive day for workers…

But what day of the week is least productive?

On what day are you showing up because you have to clock in - not because you’re pumped to strike 10 items off your To Do list?

To answer that question, we looked at the usage data of over 37,000 Flow users. Flow is an indicator of productivity because activity in Flow directly represents things getting done. So when someone creates, delegates, discusses, or checks off...

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The New Flow for Mac app

By Luke on June 25, 2014

We want Flow to fit the way you work. This means that if you’re on a Mac throughout the day, Flow needs to stay by your side, within easy reach of you and your workflow. Today we’re happy to announce that this is now possible for Mac users with the new Flow Mac app.

Mac desktop notification

We’ve totally overhauled the app. You can now stay updated with your team in real-time with desktop notifications and an indicator on the Flow app in your dock. The app itself is one click away and has all the functionality of...

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Our #1 Requested Feature (and More)

By Luke on March 13, 2014

We're really excited to be announcing some huge improvements to Flow: subtasks, an Android app, an updated iOS app, and a design refresh.


Hundreds of teams asked for it. We listened.

You can now add, edit, rearrange and delete subtasks in Flow. They're accessible from within a task or in the quick task form.

Subtasks in the task pane

This unlocks a ton of flexibility to work the way you want. Get detailed, keep small tasks together, and structure your task hierarchy to taste. Try them now in Flow.


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Task Manners

By Cyrus on February 17, 2014

Working together, whether it's online or in person, takes good communication and all sorts of etiquette. When you're in the same room, body language can soften words that would otherwise seem harsh. When collaborating online, that luxury doesn't exist. It takes a separate set of manners to keep things respectful and running smoothly. Here are some of the things we do:

When Delegating Tasks

  • Ask nicely
  • Describe the task in a comment
  • Title the task as an outcome or action
  • Either set a due date...
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Flow Design Update

By Jessie on February 5, 2014

It's only February, but it's already been a busy year for us. Not only are we continuing to roll out incredible new features, we’re about to announce some design improvements to Flow as well.

This means that a few small things will change, so we wanted to keep you in the loop and give you a better idea of what to look forward to before the update. No features have been removed, we’ve simply stripped away some of the more distracting elements. What you’re left with are the same features and...

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Transitioning from Email

By Cyrus on January 30, 2014

It’s well established that email is an inefficient way to manage your work, have meaningful discussions, and keep track of files. In fact, you’ve probably already found an app like Flow to do those things for you. But what do you do when your colleagues still use email for the work you share?

Regardless of your own workflow, you’ll always have to accommodate the way your peers work–and often that means dealing with email. Here are some tips to help you maintain order in a sea of emails.


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@Mentioning, Text Formatting, and Likes

By Jake on January 9, 2014

As we ring in the new year, we're excited to announce three big improvements that make Flow an even better tool for helping your team communicate.

Comments have always been one of Flow’s most important features. They’re an invaluable way to focus your team’s communication around action-based tasks, and we love how discussions in Flow help to foster a sense of inclusivity and encourage everyone to contribute.

After we launched the new Flow, we started thinking about how we could improve comments...

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Flow Features: Smart Tasks, Power Filters, and More

By Luke on December 11, 2013

When we rebuilt Flow from the ground up (starting over 12 months ago), we made a lot of changes to help teams work more effectively. We've announced some of the big ones here already, like shared workspaces and team management. But today, we mention some of the features that are not obvious at first glance.

Smart Quick Task Form

The New Smart Quick Task Form

When creating an inline task from the list view, you can edit its details easily with your keyboard by just tabbing through your options and hitting enter. No need...

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