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What Can an Online Task Organizer Offer Your Team?

The Flow TeamLast Updated: July 9, 2020

Increased flexibility in the workplace has quickly become the new norm. For some companies, there’s no longer a reason for any team member to come into the office. Whether your entire team works remotely or is in the office full time, certain pain points need immediate solutions. It’s time to flex your creativity to solve these problems without delay.

One way to support the productivity of your team is to use an online task organizer. No matter how busy your team is—or where their desk may sit—there is undeniable value in task management software that’s accessible from anywhere. Let’s take a look at what this means for your team.

The Value of Software That Can Be Accessed from Anywhere

The best software platforms for managing tasks are designed with one primary goal in mind: improve team productivity with greater ease. To do that successfully, the software has to be so intuitive that it can be learned in minutes. It also has to be simple, yet beautiful, so that daily use is enjoyable—even for team members who don’t consider themselves tech-savvy. Otherwise, team engagement will go down and drag productivity along with it.

To keep engagement, productivity, and a sense of responsibility strong within a team, it helps if your software is cloud-based. For one thing, an online task organizer removes accessibility limitations. It provides greater security of company and client data. These advantages are just the beginning. Here are some other important benefits for today’s teams:

A Centralized Hub Makes Tasks Easy to Find

When you have to go on a hunt for the documents or data you need to complete a task, it’s safe to say that disorganization is to blame. If time is of the essence on a project, searching endlessly for that proposal or spreadsheet isn’t an option. (Not if you want to keep your cool and keep your client happy.) Task management software will help you get and stay organized if you:

  • Attach all files, notes, and links to the appropriate tasks.
  • Keep tasks housed with teams and under projects.
  • Apply tags to make filtering, sorting, and searching for tasks possible in one or two steps.
  • Have a central hub, or a home, where everything related to a project is visible.

Prioritization Is Clear Across the Board

Nobody likes the mad scramble when a project deadline is looming. Unfortunately, that’s exactly what happens when tasks aren’t prioritized. And, if rushing towards the finish line weren’t stressful enough, sometimes deadlines are still missed. With a task management tool, priorities and responsibilities are more clear. To make the most of a task management tool, you can:

  • Set start dates, due dates, and even due times.
  • Add priority tags, such as low, medium, or high. Use the “urgent” setting if available. 
  • Filter by due dates, priority levels, team members, or projects to determine what needs to be done first.
  • Flag tasks that require immediate attention.

Track Time and Workflow at a Glance 

If a team member is spending a lot of time on a task, that can be a red flag. Their plate is either too full or the task is too big. In either case, you’re looking at a potential bottleneck that slows everyone down. Knowing where to adjust workloads quickly makes staying on track easier. Even when things seem to be running smoothly, it’s always good to have workflow visibility so you can make changes before there’s a real problem. With a task organizer, it’s possible to:

  • View task timelines with Kanban boards, customized lists, or on a calendar.
  • Subscribe to tasks as a follower to receive notifications of updates.
  • Create a shortcut to tasks you refer to regularly by pinning the task profile.
  • Add subtasks to larger tasks, and set unique, achievable due dates.

Communication Gets Streamlined, and Collaboration Improves

Nothing halts progress like inefficient or ineffective communication. And, when it’s crucial information that has been missed—or misunderstood—it’s not just productivity that breaks down. A team’s collaborative spirit can take a dive, too. There are ways to streamline the conversations around tasks to keep the right team members in-the-know. Here’s how:

  • Create separate chat channels for projects and teams.
  • Use the in-task chat function to communicate details related to a specific task.
  • Use @mentions to draw the attention of individual team members.
  • Attach task files directly in comments, chat channels, and direct messages.

An Online Task Organizer That Supports Busy Teams

Together, these benefits converge to create a workspace that supports project completion and love for the work itself. And, the busier your team is or hopes to get, the more support they’re going to need. That makes using a flexible online task organizer even more critical.

When workflows are in sync and hitting deadlines is a breeze (from a desk or from the couch) busy doesn’t have to equal stressed. If anything, the opportunity to accomplish more together will be a welcome challenge for your team. That level of dedication is invaluable.

With the help of Flow, your team will stay organized online and off. With our flexible platform that supports all types of busy teams, everybody will love how collaborative the work becomes. To start getting organized today, sign up for a free demo now.