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Virtual Task Management with Chat for Remote Teams

The Flow TeamLast Updated: November 12, 2020

Whether your remote team is all in the same city or you have team members spread out across the world, being able to seamlessly schedule tasks and manage workflows are crucial for the success of any remote team. Don’t worry though—the struggles that many remote teams face with virtual task management are not unique, even if your project is, and the right task management software can help you easily tackle these challenges. But what about other roadblocks you might hit while managing your team members remotely? 

Communication is the key to successful team dynamics and often the most overlooked aspect among remote teams. When team members share the same physical workspace, it is easy to ask a  quick work-related question or strike up a casual chat. However, when working remotely, the loss of face-to-face interactions can cause communication chaos among teammates. To bridge this gap, you’ll need to choose a tool that offers task management with chat.           

The Benefits of Task Management With Chat

A task management platform brings together all your team members to organize workflow, schedule tasks, and meet deadlines. With a chat tool, conversations and collaboration become so much easier than trying to communicate entirely via email or conference calls, increasing overall motivation and productivity. Here are the most important benefits of using task management with chat:

Centralized workflow views

Exceptional task management software provides centralized workflow views to keep everyone updated on project timelines, the breakup of tasks and subtasks, due dates and priorities, and assignees for each task. This also helps with tracking tasks to easily and efficiently manage deadlines.   

Overview of team workload

A task management tool helps you easily delegate tasks to your teammates. If a team member is feeling overwhelmed with the workload or needs to focus their attention on another aspect of a project, you can reassign the tasks to others with a simple drag-and-drop.    

Task resource sharing

Cloud-based storage lets you organize task resources including relevant files, images, and links. This makes it easier for your team members to access and share the resources through one single application.   

Real-time conversations

Task management with chat facilitates timely communication among team members with the help of group chat channels, direct messaging, and even in-task conversations. Conversations within tasks can save you and your team from scheduling unnecessary meetings to get updates about the progress of a task or project.

Team Collaboration

With real-time updates on progress, along with in-task conversations, sharing feedback or asking for support from coworkers becomes easier and keeps everyone in the loop. For virtual teams, task management with chat significantly improves overall team collaboration

Though it is not absolutely necessary to have a chat feature in a task management tool, using different applications for task management and communication can turn out to be quite confusing and counterproductive. Employing a task management platform with a built-in chat feature can help prevent these difficulties and give your team a morale boost.    

Enhancing Team Collaboration Through Built-In Chat

A built-in chat feature not only encourages instant communication but also enhances team collaboration through task-based conversations. Real-time collaboration among virtual team members helps to quickly resolve any task-related roadblocks through the exchange of valuable ideas and resources, while also increasing team engagement. Below are some potential benefits of a built-in chat feature:

  • Internal chats: Internal chats within a task management platform decrease the distraction of switch-tasking. With multiple modes of communication combined into one channel, accessing task updates, shared resources, and information becomes easier.   
  • Sharing files and links: Information distribution is crucial for remote teams and built-in chat tools provide you with multiple channels to share resources and information. You can share teamwide messages on group chats, task-related information through in-task chats, or message your team members one-on-one.  
  • Prioritizing and tracking tasks: In a project timeline, it’s common that tasks get prioritized over others as the project progresses and some of the tasks can clock more time than previously scheduled. Task management with built-in chat can help relay such information to your team on a real-time basis to ensure that deadlines are met easily. 
  • Remote access: It is especially important for virtual teams to access tasks, files, notes, and other resources from both desktop browsers and mobile devices. The built-in chat feature lets your team members work on the tasks anytime, irrespective of their location or time zone.    

With the advantages of a built-in chat feature, task management can be more effective. A single online workspace providing both the benefits of task management and team collaboration can help you streamline workflow and increase the overall productivity of your remote team.       

An All-in-One Platform to Improve Team Productivity

Coordination among your team members builds a successful team that can accomplish project goals while chasing tight deadlines. An all-in-one task management platform with a built-in chat feature can support your team and make everyone feel more connected while working remotely. 

It’s important to consider the feedback and experience of your team members while they use such a platform. A task management tool with a steep learning curve eats into productivity, negating the very purpose of the tool. Therefore, as a project manager, you need a user-friendly, all-in-one task management platform that truly supports your team.  

With Flow’s easy-to-implement and intuitive task management software, your team members can access the tools they need to accomplish their best work. To learn how our chat feature can keep your remote team more connected, sign up for a free trial today!