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Investing in Project Management Dashboard Software? 4 Key Features from the Best Platforms

The Flow TeamLast Updated: September 9, 2020

Are you jumping the gun by comparing prices of multiple project management platforms? Have you stopped to carefully consider your team’s critical needs—maybe even that wishlist of software features you haven’t yet run across?

There’s a lot at stake when you invest in project management dashboard software. Your team’s productivity and collaborative potential hinge on the integrity and accessibility of this toolbox. Before you spend your hard earned cash and commit your team to learning a new software, you should know,  without a doubt, that it’s going to revolutionize their workweek for the better.

4 Key Project Management Features

Dynamic project management software should be able to give team members a comprehensive view of project timelines and tasks—whether they’re working remotely or from the office. Meanwhile, admins need to be able to monitor key performance indicators (KPIs) and overall progress. Here are the four important dashboard features to look for in order to maximize your investment: 

1. User-friendliness

The right software can help to improve team focus and streamline workflow. To do so, your project management system needs to be user friendly, easy to navigate, and visually appealing. When adopting new software, the learning curve should be entirely manageable and as intuitive as possible.

2. Scannability

The ideal project management dashboard software will present data in an easy-to-digest form. Your team needs a dashboard with different viewing modes, including lists, kanban boards, and timelines, so users can better visualize projects and tasks at a glance. Real-time updates and customizable notifications make it easier for team members to manage multiple projects smoothly. Tags, filters, and bookmarks can also reduce confusion and clear the path for greater productivity.

3. Accessibility

Whether you’re on a business trip, working from home, or coordinating with teammates in the office, you need to be able to keep up with the dynamic workflow. Therefore, your project management software should be remotely accessible from anywhere, whether you’re on your phone, laptop, tablet, or desktop, so you can stay in the loop.

4. Built-in chat functionality

Real-time team collaboration is possible when communication is instantaneous and reliable. Features such as chat within tasks, direct messages, group chat channels, and easy file sharing can facilitate a better exchange of information and ideas. These convenient features also boost productivity, allowing teammates to give more time and attention to the tasks that matter most. 

Compare Leading Project Management Dashboard Software

Keep these four key features in mind when selecting a project management dashboard for your team. Here are some of the leading software options to consider:


Though the platform’s complex features are powerful, the learning curve is steep for new users.
Assignments are limited to one user at a time. No easy switching between board view and list view. Subtask management can be tricky to navigate. 
Asana is a web and mobile application (available for Android and iOS).
Built-in chat functionality
No real-time chat functionality. Slack needs to be integrated for the purpose. Conversations and comments happen at the task level. 


A simple to-do list makes it easier for new users to learn quickly and manage tasks. 
Kanban boards help visualize the project workflow with tasks arranged as to-do lists. Multiple boards can be difficult to manage for larger projects. 
Trello is a web and mobile application (available for Android and iOS).
Built-in chat functionality
No in-built chat functionality. Users can post comments on the assigned cards.


Easier than most platforms for new users to learn in a very short time.
Clear visibility of task timelines. Tasks can be viewed in a kanban board, list view, or calendar view. It’s also easy to assign team members and to sort, filter, and tag tasks for smooth navigation and workflow.
Flow is a web and mobile application (available for Android and iOS).
Built-in chat functionality
The built-in chat features set Flow apart. Real-time conversations happening right in tasks, group channels, or direct messages pave the way for organized and productive collaboration. You can even create a task directly from a direct message or group chat.

Though investing in project management dashboard software is a one-time commitment, streamlining your workflow is not. You should choose a project management software that allows your workflow to evolve alongside your business. When your platform is user-friendly, easy to digest at a glance, accessible from anywhere, and a collaborative powerhouse, you can bet that it will also be both sustainable and scalable. So, it won’t hold you back—in fact, it will help to launch your team and their goals forward.

Manage your projects with Flow, a beautifully designed collaboration platform. Try it for free today to see how dynamic project management dashboard software can revolutionize the way you work.

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