Get StartedFree for 30 days. No card required.

How to Streamline Project Management Processes the Easy Way

The Flow TeamLast Updated: July 16, 2020

It’s one thing to want more efficient processes for your team and another thing entirely to put new project management tools and techniques into action. Even though the changes will improve your team’s workflow in the long run, you don’t want to bite off more than you can chew or pile too much on your team members’ plates. The good news is that you can streamline project management processes easily. All it takes is a platform that removes the barriers to productivity without adding more stress.

There is a lot that project management software can do for your team, and the transition doesn’t have to be hard. After we discuss how the right platform promotes greater efficiency, we’ll touch on additional features to look for so that your switch is a smooth one.  

How the Right Software Removes Barriers to Efficiency 

One of the biggest benefits of project management software is that it removes obstacles to efficiency. It facilitates greater productivity in the following ways:

Organization and Resource Allocation

For all teams—especially remote and distributed teams—staying organized is a priority. But having immediate, easy access to resources is equally important. Project management software provides a space where you can store client data, view project timelines, and prioritize team activities. Within this spacious base of operations, information is always easily accessible. Rarely does a document get lost or misplaced because you can find it with a simple search.

With the choice to use Kanban boards, to-do lists, and detailed calendars, team members can make the most of the productivity tools they prefer. From this all-in-one platform, you can create assignments, store files, and pin projects, tasks, or teammates’ profiles. You can follow the most critical updates with the newsfeed feature and have a Gantt chart handy to track project timelines at a glance.

Team Communication and Collaboration

Even when teams have a physical office where they can come and go, communication is one facet of business that most managers strive to improve. Successful collaboration within teams (and with clients) hinges on the ability of everyone communicating effectively. It also supports individual achievement. When there isn’t an office to go to and team members rarely see each other in person, finding ways to communicate remotely becomes even more essential to managing projects.

In most cases, robust project management software will have a tool that supports and organizes team communication. With a combination of direct messages, group chats, in-task conversations, and project chat channels, there are multiple options for staying in touch and collectively solving problems. When your built-in chat tool also lets you create tasks, attach files, and share links directly in a conversation, working together toward a common goal becomes even easier.

When there isn’t an office to go to and team members rarely see each other in person, finding ways to communicate remotely becomes even more essential.

Task and Workload Management

Of course, it’s almost impossible to streamline project management processes without also addressing the workflows of team members. It’s not just that everyone needs to know what they’re tasked with; priorities also need to be clear. For managers, it’s important to see how team members are holding up so they can redistribute workloads if someone needs support or is able to take on more.

Managing tasks and your team’s overall workload is easy by setting start and due dates as well as adding tags to denote priority levels and easily sort tasks. You can draft task templates for easy duplication and schedule ongoing tasks with recurring deadlines in order to cut down on admin duties and ensure that to-dos aren’t forgotten. You can also flag critical tasks as urgent, and you can divide complex assignments into subtasks.

Together, task management features like these add visibility to the workflow, and you can find them all in a comprehensive cutting-edge project management tool.

Streamline Project Management Processes with a Platform That Has It All

With an all-in-one platform that is built to scale, you won’t have to replace your software every time your business grows. And with robust integration capabilities, you’ll be able to continue using your favorite tools in a flexible way. Even if your company or industry is one that tends to change slowly, streamlining project management processes isn’t a one-time thing. So, your software shouldn’t be stagnant, either.

Additionally, ease of use should be another equally important consideration. The faster you can get your team up and running, the easier managing projects will become. And the happier each member of your team will be.

With Flow, you can streamline project management processes without increasing your load as a manager. The all-in-one platform offers a simple setup so that your team can start improving their workflow right away. Remove the barriers to your team’s efficiency and sign up for a free trial today!