Calendar sync 2 minute read

Sync your calendar to Flow so that tasks and projects with due dates show up in the place where you plan your day.

Calendar syncing allows you to view your scheduled tasks and/or projects in the calendar you use everyday so that you don't have to jump between two calendars just to keep your schedule straight. Flow currently offers syncing support for iCal, Google Calendar, and Outlook calendar. To set this up in your own account, follow these steps. 

First, click "Calendar" above the calendar view, and select "Sync to Calendar" in the dropdown menu.  

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This will take you to a new pane where you can select which calendar you want to sync. You have the option to sync just your tasks, all scheduled projects or both. Below those options, you'll see your secure calendar URL for the next steps.

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Sync with Google Calendar

Open your Google calendar. Once open, click the drop down arrow beside "Other Calendars", click "Add by URL", and paste the URL you just copied from Flow.

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Click "Add Calendar" to save your changes.

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You can edit the name or other details of your calendar at any time in Google’s calendar settings.

You’ll now be able to see your tasks and/or projects with due dates in Google calendar and any changes you make to your tasks and projects in Flow will be reflected on the calendar. Don’t forget that editing in Google calendar will not change your tasks in Flow.


Sync with Apple Calendar (iCal)

Once you’ve copied the URL, open iCal, and in the menubar, click "File > New Calendar Subscription".

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Paste the URL you copied into the empty field and click "Subscribe".

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Now, you’ll see your Flow tasks and/or projects with due dates in iCal.

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To make sure iCal refreshes often to reflect changes, select  "Calendar > Preferences > Accounts" from the menubar and set how often you want it to update.

Note that any changes you make in Flow will be reflected in iCal, but tasks and projects edited in iCal will not change in Flow.

Sync with Outlook

Once you've copied the calendar link (see above), open your Outlook calendar and from Tools menu, select Account Settings. In Account Settings, click on the Internet Calendars tab, then click the New button and paste the calendar URL you copied from Flow. To finish, click "Add."

If you're using Outlook for Desktop, one further step will be needed. In the Subscription Options dialog box, make sure the box is checked in the Update Limit section. This will ensure that Outlook for Desktop is refreshed more often than the default settings, which are quite infrequent, as long as this option is turned on, which means changes to your Flow calendar will be reflected more quickly in Outlook. 

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