Using Tasks

  • Creating tasks

    Tasks are at the core of our work, and thus, the core of Flow. As such, we’ve made creating tasks as easy and powerful as possible. Read more…

  • Creating tasks via email

    Flow lets you quickly create tasks by sending an email to tasks@getflow.com. The email subject will become the task title and the body of the email will be added as a comment. By default, tasks you email will be added to My Tasks. Read more…

  • Comments & Attachments

    Tasks are a great way to localize discussions and share files with other people. Below the task detail fields and activity, you’ll see a comment box. Click to expand, type your comment and then click "Post" or hit Command-Return (Ctrl-Enter on Windows) on your keyboa... Read more…

  • Editing task details

    Whether you made a mistake during task creation or just need to make some changes to the task details as it progresses, editing is essential to keeping tasks up-to-date. To begin editing a task, open it and click "Edit" or hit ctrl-shift-e on your keyboard. Read more…

  • Attaching Dropbox Files

    Flow makes it easy to share any of your files directly from Dropbox with your team in a task. Sharing files from your Dropbox account allows you to work with the most up-to-date versions so your team is always on the same page. Read more…

  • Attaching Google Drive files

    Flow’s Google Drive integration allows you to attach and share important Google Documents, Spreadsheets, Presentations, and any other files stored on Drive with your team in any Flow task. Like regular uploads, you can preview the files directly in Flow or jump into ... Read more…

  • Time tracking with Harvest

    If you and your team use Harvest for time tracking, Flow provides an easy way to track time spent on your tasks directly in Flow. Workspace owners and admins can turn this integration on (or off) in Workspace Preferences at any time. Read more…

  • Subscribing to tasks

    You’re automatically subscribed to tasks that are assigned to you and that you’ve created, but you can choose to subscribe and unsubscribe from tasks that are assigned to teammates. Subscribing ensures you receive notifications on all task activity. Read more…

  • Repeating tasks

    Repeating tasks take the work out of tasks that you need to complete daily, weekly, monthly, or even annually. When you complete an occurence of your task (or it becomes overdue), the next occurrence will appear in your project. Read more…

  • Completing tasks

    When you’re finished with a task, you can click the checkbox (to the left of the task name) to complete it. Read more…

  • Deleting tasks

    Most of the time, you’ll complete tasks to remove them from active projects. But you can also delete tasks that you know you won’t need to access again in the future. Just click a task name to open the activity pane and click the trash bin in the toolbar to delete. T... Read more…

  • Comment Liking

    Comment liking is a great way to encourage positive feedback amongst teams. Liking can also be used in the place of quick comments (e.g. “I agree!”, “Sounds good”, “+1”, etc), allowing people to weigh in on tasks without subscribing for notifications. Read more…

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