Transitioning to the New Flow
We’ve migrated your existing tasks and lists into new workspaces that ensure your work is grouped in such a way that everyone's access remains the same—no one can view any tasks or lists that they couldn't view before.
Each team or user will start with one workspace per subscription, which their data will be migrated to. In the new Flow you can create multiple workspaces for different teams or projects, as opposed to all of your lists appearing in the same sidebar as they do in the old version of Flow. This means a clearer separation between your teams and projects; you can read more about workspaces below.
Any list that was shared with your team in the old version of Flow will be continue to be shared in the new version. Lists that were not shared with other users will remain private in your workspace after the migration. If you wish to move any of these lists between your workspaces, you can easily do so by selecting "Move Lists Between Workspaces" from the preferences menu (click the gear at the bottom of the sidebar). If you think any of your lists have gone missing since the migration, please contact us.
We've simplified our pricing model, moving away from pay-per-user pricing and dicount tiers with a more standard plan structure. This new model makes our pricing much simpler and lets you choose a plan that best fits your team's size. If you were paying for Flow before, you will be automatically subscribed to one of these plans, without any changes to your monthly or anual charges—if you choose a different plan, however, you will be charged accordingly.
While we've made a ton of changes to Flow, the fundamentals remain the same. We wanted to ensure that all our old users were able to hit the ground running, so we built a quick feature tour and a series of step-by-step tutorials. These will be presented to everyone the second they jump into the new Flow and are all available at any point afterwards from the support menu in the button of the left sidebar.
We've made hundreds of improvements to Flow, many of which can be read about here. Below is an overview of the most substantial changes from the old Flow.
The most important addition to the new Flow is the introduction of workspaces. Workspace let you group your tasks and lists together with a group of people. This lets you organize your work by department, team, or project and very easily manage your team's permissions. Now, when some one new joins your team, all you have to do is invite them to the few relevant workspaces and they're good to go! And if someone leaves your team, you can easily remove them from any your workspaces and choose who to reassign their work to. Teamwork is made so much easier with workspaces.
The Dashboard is the new landing page for your workspaces in Flow and provides a great overview of everything that's going on, from the invitation of new teammates to the discussion of tasks. We were even inspired by our powerful email integration features and let you leave comments on tasks, directly from the Dashboard's activity feed! You can learn more about the dashboard here.
With the new Flow, you’ll no longer need to worry about accidentally deleting tasks and lists. Now, you’ll have the ability to recover them quickly and easily up to 30 days after the time of deletion. You can either restore the task or list by locating the deletion activity in the Dashboard or in an email notification and clicking Restore. A nice benefit from this, besides the security of knowing your content isn't gone for good, is avoiding those pesky confirmation dialogs we used to have to present you in the old Flow.
Folders have undergone a few changes in the update. They’re now called “Groups” and behave a little differently. They’re now shared across workspaces which allows your team to operate under the same organizational structure from day one. While groups can be created with a form as they were in the old Flow, you now also drag lists on top of one another to group them together!
You can read more about using groups here.
The “Upcoming” view is now simply called the Calendar and with good reason. The distinct day, week, and month views have been replaced with more powerful view that lets you scroll infinitely through your upcoming weeks of tasks. You can select any day to focus on its tasks in a new day pane that slides out from the right. Here you can easily whip up new tasks with our improved Quick Task Bar and even navigate between days.
Browsing your Calendar has been greatly improved too with the ability to toggle between just your tasks or everyone's tasks within the workspace. You can even use our powerful new Filter Bar to display tasks that match a particular keyword, tag, list, or person.
And finally, we've improved our drag and drop functionality to allow you to select and drag multiple tasks at once between days for mass reschedulings.
Workspace Guests are replacing the need for the "Collaborator View" from the old Flow, letting you collaborate more easily with people who've never used Flow before. This feature is great for bringing in clients and contractors to collaborate with temporarily. They will have free access to the workspaces you invite them to, but will only be able to view the tasks and lists you explicitely invite them to.
If you need to be reminded who is currently a guest in your workspace, just open the People menu in the left sidebar and scroll to the bottom to view all the workspace Guests.
Email notifications are a great way to stay hooked into all your task activity and we’ve made them even better. You can now choose to condense them into an hourly or daily notification to save your email inbox and sanity from total collapse. You can also choose to receive live notifications if the old system is working for you.
You can learn more about these settings here.
Shared sidebar order
The sidebar, including your group and list order, is now shared amongst everyone in a workspace, making it easier than ever to keep teams organized and on the same page. This means that any changes you make to the sidebar order will be reflected for everyone else involved in the workspace. That said, if you prefer to access a handful of lists that are further down in the sidebar or hidden within groups, you can choose to add shortcuts to them above to the "Favorites" menu at the top of the sidebar. This way your team's lists can remain organized while you focus on just a few, favourite lists.
Updated apps & extras
If you use any of Flow’s companion apps, like the iPhone and Mac apps, or external features like the Do Later bookmark or email integration, you’ll be happy to know that they’ll be making the jump in the update. They will need to be upgraded to continue using them and to ensure that your tasks are created without issue, so be sure to update when you are prompted to do so.
Unfortunately, the Do Later bookmarklet will not be available when we launch but we'll be working to make it so as soon as possible.
To continue emailing tasks to Flow after the update, you'll need to either specify a default workspace per address in your Account Preferences.